Chain of Responsibility (CoR) – Each Person Has a Role. What’s yours?

Dec 22, 2017

Currently under the HVNL, all parties who have control or influence over the transport task are deemed responsible for complying with CoR obligations.

This means that all parties must take all reasonable steps to prevent breaches of mass, dimension, loading, speed, and fatigue laws. A party in the chain of responsibility includes any person who can influence or control transport-related activities.

Every role and responsibility is different. To identify your role or roles played in transport operation, visit: https://www.nhvr.gov.au/files/201703-0484-cor-check-list.pdf.

CoR applies to:

Operator/manager/scheduler responsibilities

  • Ensure rosters and schedules do not require drivers to breach driving hours or speed limits
  • Assess whether a driver is fit for duty
  • Record driver activities, work and rest times
  • Ensure drivers do not work while impaired by fatigue or while in breach of their work or rest hours
  • Maintain vehicles and ensure properly functioning speed limiters are fitted
  • Ensure vehicles are not loaded to exceed mass or dimension limits and are appropriately restrained
  • Ensure drivers moving freight containers have a valid container weight declaration
  • Consult regularly with other parties in the supply chain to identify risks and issues that may contribute to breaches of the HVNL.

Consignor/consignee responsibilities

  • Ensure loads do not exceed mass or dimension limits and are appropriately restrained
  • Check that operators carrying freight containers have a valid container weight declaration
  • Your delivery requirements must not require or encourage drivers to:
  • exceed the speed limits
  • drive while impaired by fatigue
  • exceed regulated driving hours
  • fail the minimum rest requirements.
  • Consult with other parties in the chain to identify risks and issues that may contribute to breaches of the HVNL.

Loading manager/loader/packer responsibilities

  • Ensure that loading a heavy vehicle will not cause or contribute to the driver driving while impaired by fatigue
  • Work with other off-road parties to make reasonable arrangements to manage loading/unloading times
  • Ensure vehicle loading/unloading does not cause delays and advise drivers of any delays of more than 30 minutes
  • Ensure loads:
  • do not exceed vehicle mass or dimension limits
  • do not cause the vehicle to exceed mass limits
  • comply with the load restraint standard
  • are placed and secured in a way so they do not become unstable, move or fall off the vehicle
  • Provide reliable weight information to drivers prior to the journey
  • Ensure load documentation is accurate
  • Ensure goods packed in a freight container do not cause the container’s gross weight or safety approval rating to be exceeded.

Driver/owner-driver responsibilities

  • Comply with your relevant fatigue management work and rest requirements
  • Keep an accurate work diary and records required by law
  • Respond to changes in circumstances (such as delays) and report these to your base
  • Ensure your vehicle does not exceed mass or dimension limits
  • Ensure your load is properly restrained 
  • Check and report on all maintenance issues 
  • Obey all speed limits and road rules
  • Subcontractors should also follow the lawful requirements of their prime contractors and be able to demonstrate compliance
  • Identify and report hazards and risks associated with the transport task

In mid 2018, HVNL will be amended to make it clear every party in the supply chain has a “duty” to ensure safe practices, rather than being deemed liable for breaches detected.

What do I do if I notice a CoR issue?

  • Stop the activity to ensure everyone is safe 
  • Immediately review the activity to assess the risk and install a control measure
  • Record and report the issue 
  • Install systems or practices to detect and prevent potential breaches
  • Consult with drivers and supply chain partners to design ways of ensuring safety and dealing with issues
  • Implement a system to regularly identify, assess, and control all activities that may cause a HVNL breach
  • Install a system that monitors or supervises requirements in real-time, where possible
  • Test the effectiveness of those systems regularly to ensure they are working as designed
  • Review contracts and agreements to ensure they do not demand or encourage unlawful behaviour
  • Say ‘no’ to anything that is unsafe or may lead to a breach of the HVNL
  • Only deal with companies able to demonstrate safe and compliant practices
  • Install a record-keeping system, and retain documents and records for three years

How can BROWZ Help?

Identifying, assessing, and controlling risk is essential to effectively managing CoR.

BROWZ offers a prequalification and safety management system that makes assessing Chain of Responsibility Heavy Vehicle Transport Suppliers simple and streamlined. Prequalification with BROWZ helps ensure that employees, systems, and practices across your supply chain are safe and compliant.

With BROWZ, you can verify and ensure that suppliers are qualified with several key compliance/safety questions related to Heavy Vehicle National Law (HVNL). BROWZ makes it simple for suppliers to self-report with an online questionnaire as part of the registration process, making it easier for your company to identify, assess, evaluate, and control risk.

To learn more about the BROWZ Chain of Responsibility (CoR) assessment, contact BROWZ here.